Employment Requirements

Completed Online Application

EDUStaff will not accept incomplete applications for employment. If an incomplete application is submitted you will be notified by an EDUStaff representative of your incomplete status. Your application will not be approved until all requirements have been met.

Acceptable Form of ID (As required by Federal I-9 Requirements)
Professional Development

All EDUStaff applicants will be required to complete several online professional development training modules. EDUStaff GCN requirements are as follows:

K-12 Applicants

  • A Guide for Substitute Teachers – (Substitute Teacher applicants only)
  • Allergy Management
  • Bloodborne Pathogens
  • FERPA
  • Food Safety – (Food Service applicants only)
  • Hazardous Communications
  • Sexual Harassment
  • State and Federal Laws K12 (Required for all in-classroom applicants) (Michigan only)

Higher Education (College and University) Employees

  • FERPA
  • Sexual Harassment
  • State and Federal Laws Higher Ed
Employee Reference Check

As a condition for employment with EDUStaff, employee reference checks are required for all new applicants.

State Specific Requirements
Educational Documents for Michigan (Substitute Teachers and Higher Education Applicants Only)

EDUStaff accepts the following educational documents:

  • Official Transcripts with a total of 90+ credit hours and a minimum 2.0 GPA from accredited colleges/universities
  • Temporary Teaching Authorization
  • Current Michigan Teaching Certificate
  • Expired Michigan Teaching Certificate
  • Out of State Teaching Certificate accompanied by an official undergraduate transcript from a four-year accredited college/university showing 90+ credit hours and a minimum 2.0 GPA

Information about specific educational document situations:

  • Official Transcripts Received Electronically: Certain colleges/universities send official transcripts via email. EDUStaff will only accept an electronic transcript if it is sent directly to us from the college/university.
  • Foreign Transcripts:
    • Acceptable foreign transcript: Credits completed at an accredited teacher preparation institution in one of the following four provinces of Canada are acceptable and do not need to be evaluated.
      • Ontario
      • Newfoundland
      • Quebec (unless the transcript is not in English)
      • Saskatchewan
    • Unacceptable foreign Transcripts: If a transcript is from a foreign college or university and does not meet the above requirements, the transcript must be evaluated by an accredited agency (see “Foreign Credit Evaluation Agencies” section). EDUStaff must have the evaluated transcript on file before the applicant can be hired as a substitute teacher. A list of accredited evaluation agencies is located at the end of this section.
  • Teaching Certificates: A copy of the teaching certificate must be on file with EDUStaff. Web-printouts verifying the certificate are not acceptable.
  • Temporary Teaching Authorization: Issued to individuals that possess a valid out-of-state teaching certificate and have met all requirements for the Michigan Provisional certificate, except passing the Michigan Test for Teacher Certification. This certificate is valid for a year from the date it was issued.
  • Current Michigan Teaching Certificates
    • Provisional Certificate: The initial teaching certificate issued upon successful completion of an approved teacher preparation program. Valid for up to 6 years. Can be renewed for up to 3 years with the completion of 10 semester credit hours in a planned program at an approved teacher preparation institution. A second 3-year renewal requires completion of 18 semester hours in a planned program at an approved teacher preparation institution.
    • Professional Education Certificate: Requires completion of 18 semester hours in a planned course of study after the issuance of the Provisional certificate, completion of Michigan’s reading requirement (6 semester hours of teaching reading for elementary teachers or 3 semester hours for secondary teachers and 3 years of successful teaching experience). Valid for up to 5 years.
    • Continuing/Permanent Certificate: Neither certificate is currently issued by the Michigan Department of Education. However, any previously issued certificates are valid and do not expire.
  • Expired Michigan Teaching Certificates: Official transcripts are not required with an expired Michigan Certificate.
  • Out of State Teaching Certificates: Applicants with out of state teaching certificates are required to submit an official undergraduate transcript from a four-year accredited college/university showing 90+ credit hours and a minimum 2.0 GPA.
Fingerprinting

The State of Michigan, as well as EDUStaff, requires all individuals regularly providing instructional, food, custodial, transportation, counseling, or administrative services in a public or private school, or instructional or auxiliary services to special education students to be electronically printed under the SE – MI SCHOOL EMPLOYMENT (MCL 380.1230a) reason code.

For K-12 positions, if previously fingerprinted for MI School Employment, your fingerprint results must meet the following requirements in order to be valid:

  • Fingerprints were taken after January 1, 2006.
  • You have been regularly and continuously employed by a K-12 educational institution or its 3rd party staffing company since being printed.

If your fingerprints do not meet these requirements, you must use the EDUStaff live scan request form to be fingerprinted. For a list of approved live scan vendors, please click here. Other live scan sites may be available through the sheriff or local police departments. Fees vary depending on choice of location.

All higher education staff must have a Risk Aware criminal background check completed by EDUStaff. EDUStaff employees requiring a Risk Aware criminal background check will be subjected to a ten dollar processing fee.

Foreign Credit Evaluation Agencies

Education Services, Inc.
P.O. Box 5087
Bowling Green Station
New York, NY 10274-5087
Telephone: (212) 966-6311
Chicago Telephone: (312) 222-0882
Fax: (212) 739-6120
E-mail: info@wes.org
Website: http://www.wes.org

Educational Credential Evaluators, Inc.
P.O. Box 514070
Milwaukee, WI 53203-3470
Telephone: (414) 289-3400
Fax: (414) 289-3411
E-mail: eval@ece.org
Website: http://www.ece.org

International Education Research Foundation, Inc.
P.O. Box 3665
Culver City, CA 90231-3665
Telephone: (310) 258-9451
Fax: (310) 342-7086
Website: http://www.ierf.org

Specific documentation requirements vary by corporation in Indiana. Below is a list of acceptable educational documents for employment. One of these must be on file with EDUStaff before a substitute teacher can be hired.

Educational Documents for Indiana

EDUStaff accepts the following educational documents:

  • Valid Indiana Teaching License, OR
  • Current Sub Permit

Additional documents needed, if applicable by specific corporation:

  • Official Transcript with appropriate number of semester credit hours from an accredited college/university
    • Official Transcripts with 30 or more credits
    • Official Transcripts documenting conferred Bachelor’s Degree
  • Documentation showing prior experience working with children in an educational setting.

Information about specific educational document situations:

  • Official Transcripts Received Electronically: Certain colleges/universities send official transcripts via email. EDUStaff will only accept an electronic transcript if it is sent directly to us from the college/university. Unofficial transcripts will NOT be accepted.
  • Foreign Transcripts:
    • Acceptable foreign transcript: Credits completed at an accredited teacher preparation institution in one of the following four provinces of Canada are acceptable and do not need to be evaluated.
      • Ontario
      • Newfoundland
      • Quebec (unless the transcript is not in English)
      • Saskatchewan
    • Unacceptable foreign Transcripts: If a transcript is from a foreign college or university and does not meet the above requirements, the transcript must be evaluated by an accredited agency (see “Foreign Credit Evaluation Agencies” section). EDUStaff must have the evaluated transcript on file before the applicant can be hired as a substitute teacher. A list of accredited evaluation agencies is located at the end of this section.
  • Teaching Licenses: A copy of the teaching License must be on file with EDUStaff. Web-printouts verifying the License are not acceptable.
  • Current Indiana Teaching Licenses:
    • Initial Practitioner License: 2-year license issued to novice teachers while completing IMAP/residency program
    • Proficient Practitioner License: 5-year license after completion of the IMAP
    • Accomplished Practitioner: 10-year license, renewable
    • Emergency Permit: issued at request of school district
    • Visiting Teacher Permit: 3-year nonrenewable issued to teacher from a foreign country who holds the equivalent of a bachelor’s degree and complete a teacher education program in their country
  • Out of State Teaching Licenses: Applicants with out of state teaching Licenses are required to submit an official undergraduate transcript from a four-year accredited college/university showing 30+ credit hours.
Background Check

A background check is required to be run on all employees in a public school setting.

Foreign Credit Evaluation Agencies

Education Services, Inc.
P.O. Box 5087
Bowling Green Station
New York, NY 10274-5087
Telephone: (212) 966-6311
Chicago Telephone: (312) 222-0882
Fax: (212) 739-6120
E-mail: info@wes.org
Website: http://www.wes.org

Educational Credential Evaluators, Inc.
P.O. Box 514070
Milwaukee, WI 53203-3470
Telephone: (414) 289-3400
Fax: (414) 289-3411
E-mail: eval@ece.org
Website: http://www.ece.org

International Education Research Foundation, Inc.
P.O. Box 3665
Culver City, CA 90231-3665
Telephone: (310) 258-9451
Fax: (310) 342-7086
Website: http://www.ierf.org

Educational Requirements for Oregon

In order to qualify to be a substitute teacher in the state of Oregon, you must:

  • Hold a Bachelor’s degree or higher (regionally accredited or foreign equivalent)
  • Have a valid and active non-provisional teaching license from another state; or
  • Have completed an Oregon teacher preparation program that resulted in eligibility for a non-provisional Oregon teaching license;
  • Pass the required Protecting Student and Civil Rights in the Educational Environment exam;*
  • Pass a criminal background clearance, including fingerprints, if necessary.

*You are not required to take the Civil Rights exam if you have ever held an Oregon Basic License or Standard License or if you have ever successfully taken and passed the exam.

Substitute Teacher License

The Substitute Teaching License is issued to educators who have completed a teacher preparation program but do not hold a regular Oregon teaching license. The Substitute Teaching License permits an educator to substitute teach in prekindergarten through grade 12 Oregon public school districts, education service districts, and charter school assignments to replace a teacher who is temporarily unable to work.

Term of License:  Three years

Restricted Substitute Teacher License

The Restricted Substitute Teaching License is issued to qualified individuals who hold a bachelor’s degree, but have not completed a teacher preparation program. It requires district sponsorship. The Restricted Substitute Teaching License permits a qualified individual to substitute teach in a prekindergarten through grade 12 Oregon public school district, education service districts, and charter school assignments to replace a teacher who is temporarily unable to work.

Term of License:  First License: One year.

Subsequent licenses:  Three years if you maintain same district sponsor.

FIRST LICENSE: To meet the minimum qualifications for the Restricted Substitute Teaching License, you must:

  • Have a letter of sponsorship from your employing school district (Provided by your sponsoring district directly to TSPC);
  • Be 18 years or older;
  • Hold a Bachelor’s degree or higher (regionally accredited or foreign equivalent)
  • Pass the required Protecting Student and Civil Rights in the Educational Environment exam;
  • Pass a criminal background clearance, including fingerprints, if necessary.
Employee Reference Check

As part of the application process, three (3) employer references will be required and contacted.

Criminal History Background Check

The Teacher Standards and Practices Commission may suspend or revoke the license or registration of a teacher or administrator, discipline a teacher or administrator, or suspend or revoke the right of any person to apply for a license or registration, if the licensee, registrant or applicant has held a license or registration at any time within five years prior to issuance of the notice of charges under ORS 342.176 based on the following:

(a) Conviction of a crime not listed in ORS 342.143 (3);

(b) Gross neglect of duty;

(c) Any gross unfitness;

(d) Conviction of a crime for violating any law of this state or any state or of the United States involving the illegal use, sale or possession of controlled substances;

(e) Any false statement knowingly made in an application for issuance, renewal or reinstatement of a license or registration; or

(f) Failure to comply with any condition of reinstatement under subsection (4) of this section or any condition of probation under ORS 342.177 (3)(b).

(2) If a person is enrolled in an approved educator preparation program under ORS 342.147, the commission may issue a public reprimand or may suspend or revoke the right to apply for a license or registration based on the following:

(a) Conviction of a crime listed in ORS 342.143 (3) or a crime described by the commission by rule;

(b) Conviction of a crime for violating any law of this state or any state or of the United States involving the illegal use, sale or possession of controlled substances; or

(c) Any conduct that may cause the commission to issue a public reprimand for a teacher or to suspend or revoke the license or registration of a teacher.

(3) The commission shall revoke any license or registration and shall revoke the right of any person to apply for a license or registration if the person has been convicted of any crime listed in ORS 342.143 (3).

(4) (a) Except for convictions for crimes listed in ORS 342.143 (3) and subject to subsection (5) of this section, any person whose license or registration has been revoked, or whose right to apply for a license or registration has been revoked, may apply to the commission for reinstatement of the license or registration after one year from the date of the revocation.

(b) Any person whose license or registration has been suspended, or whose right to apply for a license or registration has been suspended, may apply to the commission for reinstatement of the license or registration.

(c) The commission may require an applicant for reinstatement to furnish evidence satisfactory to the commission of good moral character, mental and physical health and such other evidence as the commission may consider necessary to establish the applicant’s fitness. The commission may impose a probationary period and such conditions as the commission considers necessary upon approving an application for reinstatement.

(5) The commission shall reconsider immediately a license or registration suspension or revocation or the situation of a person whose right to apply for a license or registration has been revoked, upon application therefor, when the license or registration suspension or revocation or the right revocation is based on a criminal conviction that is reversed on appeal.

(6) Violation of rules adopted by the commission relating to competent and ethical performance of professional duties shall be admissible as evidence of gross neglect of duty or gross unfitness.

(7) A copy of the record of conviction, certified to by the clerk of the court entering the conviction, shall be conclusive evidence of a conviction described in this section.

Educational Requirements for Arizona

In order to qualify to be a substitute teacher in the state of Arizona, you must:

  1. Hold a Bachelor’s degree from an accredited institution. Official transcript(s) required.
  2. Have a valid Arizona Department of Public Safety Identity Verified Prints (IVP) fingerprint card (plastic).
Substitute Certification

An individual who holds a valid Arizona Teaching or Administrator Certificate shall not be required to hold a Substitute Certificate to be employed as a substitute teacher. An individual holding only a Substitute Certificate shall not be assigned a contract teaching position and shall be limited to teaching 120 days in the same school per school year.  Substitute teaching may not be used to waive the student teaching practicum.

  • All requirements for the Substitute Certificate must be met.
  • The Certificate is valid for six years and renewable by reapplication.
  • Requirements may be subject to change and are fully referenced in the Arizona Revised Statutes and Administrative Code.
  • Fees are not refundable.
Employee Reference Check

As part of the application process, three (3) employer references will be required and contacted.

Identity Verified Prints (IVP) Fingerprint Clearance Card

All teachers and persons who are required to be fingerprinted to work in the classroom are required to have an Identity Verified Prints (IVP) fingerprint clearance card.  There are currently two methods to obtain and maintain your fingerprint card:

  • Fieldprint process (electronic – In-state only)
  • Packet process (mail – Out-of-state only)
Criminal History Background Check

Consistent with A.R.S. §15-203(20), the State Board of Education may impose disciplinary action upon a certified individual, including a letter of censure, suspension, suspension with conditions or revocation of a certificate upon a finding of immoral or unprofessional conduct.

If arraigned and/or convicted of any of the offenses listed in the following section, you must complete an Arraignment Disclosure form and/or a Conviction Disclosure form located in your Access account on our website and return it to EDUStaff within two (2) business days of the event.

Pursuant to administrative code R7-2-1307 and ARS § 15-550, the Board shall revoke the certification of a person who has been convicted of or admitted in open court or pursuant to a plea agreement any of the following criminal offenses in this state or similar offenses in another jurisdiction:

  1. Sexual abuse of a minor
  2. Incest
  3. First-degree murder
  4. Second degree murder
  5. Manslaughter
  6. Sexual assault
  7. Sexual exploitation of a minor
  8. Commercial sexual exploitation of a minor
  9. A dangerous crime against children as defined in A.R.S. §13-604.01
  10. Armed robbery
  11. Aggravated assault
  12. Sexual conduct with a minor
  13. Molestation of a child
  14. Exploitation of minors involving drug offenses

Upon notification that a certificated individual has been convicted of a nonrenewable offense, the Board shall revoke the certificate.

Unprofessional and Immoral Conduct

Individuals holding certificates issued by the Board pursuant to R7-2-601 and individuals applying for certificates issued by the Board pursuant to R7-2-601 shall:

  1. Make reasonable efforts to protect pupils from conditions harmful to learning, health, or safety;
  1. Account for all funds collected from pupils, parents, or school personnel;
  2. Adhere to provisions of the Uniform System of Financial Records related to use of school property, resources, or equipment; and
  3. Abide by copyright restrictions, security, or administration procedures for a test or assessment.

Individuals holding certificates issued by the Board pursuant to R7-2-601 and individuals applying for certificates issued by the Board pursuant to R7-2-601 shall not:

  1. Discriminate against or harass any pupil or school employee on the basis of race, national origin, religion, sex, including sexual orientation, disability, color or age;
  2. Deliberately suppress or distort information or facts relevant to a pupil’s academic progress;
  3. Misrepresent or falsify pupil, classroom, school, or district-level data from the administration of a test or assessment;
  1. Engage in a pattern of conduct for the sole purpose or with the sole intent of embarrassing or disparaging a pupil;
  2. Use professional position or relationships with pupils, parents, or colleagues for improper personal gain or advantage;
  3. Falsify or misrepresent documents, records, or facts related to professional qualifications or educational history or character;
  4. Assist in the professional certification or employment of a person the certificate holder knows to be unqualified to hold a position;
  5. Accept gratuities or gifts that influence judgment in the exercise of professional duties;
  6. Possess, consume, or be under the influence of alcohol on school premises or at school-sponsored activities;
  7. Illegally possess, use, or be under the influence of marijuana, dangerous drugs, or narcotic drugs, as each is defined in A.R.S. § 13-3401;
  8. Make any sexual advance towards a pupil or child, either verbal, written, or physical;
  9. Engage in sexual activity, a romantic relationship, or dating of a pupil or child;
  10. Submit fraudulent requests for reimbursement of expenses or for pay;
  11. Use school equipment to access pornographic, obscene, or illegal materials;
  12. Engage in conduct which would discredit the teaching profession.

Individuals found to have engaged in unprofessional or immoral conduct shall be subject to, and may be disciplined by, the Board.

Educational Requirements for Kansas

In order to qualify to be a substitute teacher in the state of Kansas, you must:

  1. Must have completed a Kansas or Out-Of-State Approved Teacher Preparation Program
Standard Substitute License
  1. Must hold a Bachelor’s Degree and have completed a Kansas or Out-Of-State Approved Teacher Preparation Program
  2. All applicants for an initial Kansas license must submit one fingerprint card for the purpose of a KBI and FBI background clearance report.
Emergency Substitute License
  1. Must have 60 semester credit hours from a regionally accredited college or university.
    • New England Association of Schools and Colleges
    • Middle States Association of Colleges and Schools
    • The High Learning Commission (HLC)
    • Northwest Association of Schools and Colleges
    • Southern Association of Colleges and Schools
    • Western Association of Schools and Colleges
    • Association for Biblical Higher Education

** CEU’s and/or Clock Hours are NOT equivalent to semester credit hours

  1. Your first emergency substitute license will be valid for the school year in which you apply through June 30th.Each renewal of an emergency substitute teaching license will be valid for two school years.  You can apply to renew an emergency
Employee Reference Check
  1. As part of the application process, three (3) employer references will be required and contacted.
Criminal History Background Check

As an applicant for Initial Substitute and Emergency Substitute Licensing, you must undergo a criminal history background check as part of the application process. Fill out the fingerprint card, which will be provided to you by your college’s licensure officer or may be ordered online.  Take it to your local police station, where your fingerprints will be taken and where you will sign the card in the presence of a law enforcement officer. You must mail the card along with a check for the necessary fees to the Kansas State Department of Education, Teacher Education and Licensure, 120 SE 10th Avenue, Topeka, Kansas 66612-1182.

You must submit one fingerprint card and a $50 fee for the purpose of a KBI and FBI background clearance if:

  1. You are applying for your first Kansas license
  2. Your most recent Kansas certificate/license has expired
  3. You have never submitted a fingerprint card or fee as part of any previous application for a Kansas certificate or license